Exhibition set up
Monday 21st October 7pm – 10pm in the Warsaw Hall & Foyer, the ceiling height of the Warsaw Hall is 5m & the foyer is 3m, therefore please double check the height of your pop-up stand. Most pop-up stands are 7.08ft/2.2m to 7.2ft/2.4m in height.
Lift Access
Weight: 5 kN/m2, Doors to WH: 177 cm width x 249 cm high
Furniture/Electricity
Each exhibitor will have 1 x (60 x 180cm) clothed trestle table, 2 chairs and access to a power point. Adapters are not provided on the day, if any of your equipment requires one, please bring your own.
AV equipment hire:
please contact Kamil at Brill AV Media via email: kamil.szymanowski@brill.pl
Exhibition Break Down
Exhibition break down can begin on Thursday 24th October after the last networking break. Deliveries must be picked up on the 24th after the event.
Deliveries
Hand carried deliveries can arrive Monday 21st October directly to the venue during set up hours.
Any deliveries either arriving before Monday or not possible to hand carry MUST be shipped to the advanced warehouse and stored with CEVA for a fee, they will deliver any stored items Monday in preparation for set up.
Please note the hotel are not insured to move any heavy deliveries & cannot assist with customs clearance.
Storage at the hotel is limited, large boxes & cases must be stored by your chosen logistics partner, CEVA offer this service.
Any deliveries being shipped directly to the venue MUST be labelled correctly with the label provided.
CEVA are our official events logistics partner:
CEVA logistics are our official logistics partner for further information contact Mitchell – mitchell.Akehurst@cevalogistics.com
IMPORTANT – if you are shipping to the warehouse via a courier (Fedex, TNT, DHL etc) CEVA Logistics must be made aware of this before the goods are shipped. Failure to do this will incur intervention fees at £225 per shipment not including customs clearance, importer of record, duties & taxes or any onsite handling.
If you require any empty cases, boxes or pallets to be stored during the show CEVA can collect, store & return during official breakdown